Adobe Document Cloud: Transforming SMBs in India's Flourishing Digital-First Era

Indian SMBs to transform through smarter document workflows. Adobe Document Cloud stands out as a revolutionary way to streamline business processes and improve cost efficiency.

DOCUMENT CLOUD

12/26/20236 min read

In today's rapidly evolving digital landscape, small and medium-sized businesses (SMBs) in India are embracing technology to revolutionize the way they operate. Among the myriad tools at their disposal, Adobe Document Cloud stands out as a revolutionary way to streamline business processes and improve cost efficiency.

At its core, Adobe Document Cloud comprises two incredible powerful tools: Adobe Acrobat and Adobe Sign. It simplifies the creation, editing, sharing of documents and drives all-digital signature workflows, enabling better collaboration and faster business processes within an organization.

In this article, we are going to look at how Adobe DC is empowering SMBs across India.

Why Adobe Document Cloud?

Being a small and medium-sized business owner, it’s easy to drown under a mountain of paperwork without the right digital business tools. It’s time-consuming, error-prone, and information retrieval becomes a challenge.

That’s where Document Cloud comes in.

  1. Efficiency: Adobe Document Cloud streamlines workflows, enabling businesses to create, edit, and obtain electronic signatures for documents online.

  1. Accessibility: Documents stored in Document Cloud are accessible from anywhere, provided there's an internet connection. This enables remote access to documents, a major requirement in the work cultures of today.

  1. Security: Document Cloud prioritizes security using robust encryption. It also allows comprehensive control over user access and permissions, enabling owners to safeguard sensitive information.

  1. Cost-Efficient: Going digital has obvious effects on cost. Expenses related to paper, ink, and physical storage are eliminated. Additionally, the time that would otherwise be invested in manual document handling is saved.

Source: Adobe

Let’s Take a Look at Adobe Acrobat

Adobe Acrobat is the crown jewel of Adobe DC. It comes with a host of powerful features designed to take document management to the next level. Let’s take a look:

  • Edit: Manipulate PDFs to suit your needs. Edit text and images, add comments, merge, split, or compress PDFs, and/or turn scanned text into editable text using OCR.

  • Convert: Turn a vast array of file formats into PDFs, including DOCX, PPTX, XLSX, JPG, PNG, HTML, and more.

  • Export: Instantly export PDFs into different file formats including DOCX, PPTX, XLSX, and JPG.

  • Sign: Fill and sign electronic forms, request signatures from others, and turn scanned forms into editable electronic forms.

  • Organise: Restructure your PDF pages any way you like. Delete, rotate, reorder, extract, insert, crop pages or add page numbers to your PDF.

  • Redact: Permanently remove sensitive or confidential information from a PDF.

  • Watermarking: Add watermarks to your PDFs for added security, branding, or copyright protection.

  • Share: Share PDFs with your colleagues, ask for comments, and collect feedback seamlessly.

  • Protect: Control the level of access granted to separate users for editing, printing, and copying PDFs.

  • Certificate-Based Security: Encrypt and sign documents using digital certificates. The use of cryptographic keys enhances the security of documents.

  • Protected View: PDFs opened from potentially unsafe sources are opened in a “Protected View” mode which limits certain functions to prevent security risks.

Effortlessly Digitize Document Processes with Adobe Document Cloud

How Document Cloud Can Transform Indian SMBs?

SMBs in India are rapidly realizing the importance of digital transformation as the country hurtles towards becoming a $1 trillion digital economy. Furthermore, the COVID-19 pandemic forced digitization in a number of industries, compelling many businesses to go digital to survive.

It’s a competitive ecosystem, and every business is trying to gain an edge, whether it’s through improved customer experiences or through embracing technological innovation.

Document management forms a big part of both.

Paperless customer interactions are increasingly becoming the norm, and solutions like Document Cloud can help businesses create smooth customer journeys across devices, whether it’s information retrieval, e-signatures, or document sharing.

And being on the cloud has its benefits - this solution offers a level of scalability and flexibility that is absent from on-premise environments.

And then comes the increasing shift to remote or hybrid work models. Digital workflows have become even more critical, and a secure, cloud-based solution can power faster information sharing and seamless business processes.

Let’s take a look at a few stats: in 2022, 350 billion PDFs were opened across devices globally, and Microsoft claims 40% of all documents in Outlook are PDFs. These numbers are only set to grow astronomically in the years to come, and solutions like Adobe Document Cloud will become even more essential.

Source: Adobe

Acrobat Sign: Transforming Workflows

Acrobat Sign is a powerful e-sign tool that comes with the power of Adobe Acrobat in a single package. Here are its features that are helping over 500,000 organizations make transactions 30% faster:

  • Collect Signatures: Users and recipients can access and sign documents from anywhere without downloading or signing up.

  • Track & Manage: Send documents for signatures from Acrobat, Word, etc. Real-time visibility for all documents out for signatures. Receive notifications when documents are signed.

  • Send in Bulk: One-click bulk document sharing for signatures.

  • Integrations: Acrobat Sign integrates with popular business tools and applications to make e-signature processes even easier.

  • Branding: Make your signature requests stand out with logos, taglines, and welcome messages. Add your branding to the confirmation page.

Applications of Adobe Document Cloud

Document Cloud offers a versatile array of applications that cater to digital transformation. Let’s take a look at a unique few:

  1. Mobile Access: Adobe Acrobat and Acrobat Sign have mobile apps that allow users to access and work on documents on the go. Sales teams, remote workers, and business owners can benefit.

  1. Automation: Document Cloud can be integrated with various workflow automation platforms, such as Microsoft Power Automate. This integration enables businesses to automate document-based processes, from contract approvals to invoice routing.

  1. Custom Workflows: Business can program custom workflows using Document Cloud, tailored to their specific needs. For example:

  • Businesses can design an automated onboarding process for new employees, which includes document creation, signing, and archiving.

  • Automated sales proposals and approval workflows where proposals are created based on certain business requirements and routed to the concerned supervisors for editing, approval, and signatures.

  1. Integration With M365: Millions of organizations use Microsoft 365 as the tool for employee communication and collaboration. Adobe and Microsoft work together to deliver an end-to-end ecosystem for a modern, secure, and connected enterprise. The Adobe Document Cloud plug-in to Microsoft 365 has multiple advantages:

  • Turn any Word, Excel, or PowerPoint file into a high-quality PDF, right from your favourite M365 apps.

  • Create, edit, and collaborate on documents in M365 apps and send them for signatures using Document Cloud, utilizing the advanced signature tracking features of Adobe DC.

  • Harness over 60 specific integrations purpose-built for common use cases, reducing the workload for IT teams.

In the digital age, it’s all about working smarter. Digital solutions like Adobe Document Cloud provide Indian SMBs with a way to streamline business processes, enhance efficiency, reduce costs, and unlock their business’ potential, thereby giving them a competitive edge.

However, some industries still remain reluctant to adopt cloud-based solutions. Despite that, we are seeing a growth in acceptance of such services in a variety of sectors, including the BFSI industry which has historically been heavily regulated.

If you are an SMB looking to revolutionize how your business works, Noventiq is here to assist you. Reach out to india@noventiq.com for a free consultation and to know how you can harness Adobe Document Cloud to transform your organization.

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